Civilian Careers

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Police Records Specialist 1

The Oro Valley Police Department is hiring a Police Records Specialist I with strong technical and customer service skills and excellent attention to detail. The ideal candidate will understand and practice confidentiality, be comfortable in a fast-paced office environment, and be able to multi-task while maintaining accuracy. 

Under close supervision, receives, files, maintains and releases records to the public, Police Department and other law enforcement agencies. 

ESSENTIAL FUNCTIONS

  • Receives, files, maintains and releases records to the public, Police Department and other law enforcement agencies.
  • Responds to information requests from Police, other law enforcement officials and the public.
  • Maintains required physical security and confidentiality of information encountered or created during the course of assigned duties.
  • Ensures compliance with records retention processes and schedules.
  • Performs case review and validation and uploads case reports into records management system.
  • Adds names, vehicles, property and arrest information and scans all documents into system.
  • Transcribes written and taped reports from Police Officers. Transcribes interviews from detectives as needed.
  • Greets the public, answers the phone and provides information and direction to appropriate personnel.
  • Notarizes documents for law enforcement purposes.
  • Conducts background checks for criminal involvement of military personnel, private investigators and other law enforcement agencies.
  • Disseminates disposition sheets for local courts, makes any corrections and forwards to Arizona Department of Public Safety.
  • Scans accident reports into on-line reporting system accessed by the public.
  • Processes all 3511 impound releases by verifying license and registration through MVD, filling out release paperwork and collecting monies.
  • Handles all requests for fingerprinting by the public, to include instruction and collecting monies.
  • Responsible for balancing monies and making bi-weekly deposits to Finance.
  • Performs standard redactions to written reports, photos, 911 audio, audio interviews, and body worn camera videos, all of which could contain disturbing or graphic content.
  • Assists with monthly validations and reports according to the National Incident Based Reporting System (NIBRS).
  • Maintains active, archived, computerized, or hard copy records files according to federal, state, and local regulations and standard operating procedures of the department.
     
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
 
  • Knowledge of, or ability to learn, applicable Town, state and Federal statutes, rules, ordinances, codes, regulations and other governing Police records management.
  • Knowledge of, or ability to learn, Town and Department policies and procedures.
  • Knowledge of, or ability to learn, law enforcement related terminology, acronyms, codes and abbreviations typically appearing in verbal and written communications.
  • Knowledge of personal computer hardware, software and data entry methods.
  • Skill in compiling and maintaining complex and extensive records.
  • Skill in assessing and prioritizing multiple tasks, projects and demands.
  • Ability to communicate effectively both verbally and in written communication.
  • Ability to establish and maintain effective working relationships.
  • Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
  • Ability to type efficiently and accurately while listening attentively to audio.
  • Ability to follow verbal and written instructions.

MINIMUM QUALIFICATIONS

  • A High School diploma or GED.
  • One (1) year experience in a law enforcement or administrative setting, or three (3) years’ of general office experience with concentration on filing and records management.
  • Must obtain Level B Terminal Operator Certification within six (6) months of hire.
  • An equivalent combination of education and experience may be considered.
  • Successfully complete background investigation.

ENVIRONMENTAL FACTORS AND WORKING CONDITIONS

  • Work is performed in an indoor environment.
  • Regular, daily attendance is an essential function for this position and be willing to work overtime as required.

To Apply click HERE:

 

 

 

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