Civilian Careers

OVPDBLACK.jpg

Police Records Specialist 1

     

 We are not accepting applications for this position at this time. 

The Oro Valley Police Department is hiring a Police Records Specialist I with strong technical and customer service skills and excellent attention to detail. The ideal candidate will understand and practice confidentiality, be comfortable in a fast-paced office environment, and be able to multi-task while maintaining accuracy. 

Under close supervision, receives, files, maintains and releases records to the public, Police Department and other law enforcement agencies. 

ESSENTIAL FUNCTIONS

  • Receives, files, maintains and releases records to the public, Police Department and other law enforcement agencies.
  • Responds to information requests from Police, other law enforcement officials and the public.
  • Maintains required physical security and confidentiality of information encountered or created during the course of assigned duties.
  • Ensures compliance with records retention processes and schedules.
  • Performs case review and validation and uploads case reports into records management system.
  • Adds names, vehicles, property and arrest information and scans all documents into system.
  • Transcribes written and taped reports from Police Officers. Transcribes interviews from detectives as needed.
  • Greets the public, answers the phone and provides information and direction to appropriate personnel.
  • Notarizes documents for law enforcement purposes.
  • Conducts background checks for criminal involvement of military personnel, private investigators and other law enforcement agencies.
  • Disseminates disposition sheets for local courts, makes any corrections and forwards to Arizona Department of Public Safety.
  • Scans accident reports into on-line reporting system accessed by the public.
  • Processes all 3511 impound releases by verifying license and registration through MVD, filling out release paperwork and collecting monies.
  • Handles all requests for fingerprinting by the public, to include instruction and collecting monies.
  • Responsible for balancing monies and making bi-weekly deposits to Finance.
  • Performs standard redactions to written reports, photos, 911 audio, audio interviews, and body worn camera videos, all of which could contain disturbing or graphic content.
  • Assists with monthly validations and reports according to the National Incident Based Reporting System (NIBRS).
  • Maintains active, archived, computerized, or hard copy records files according to federal, state, and local regulations and standard operating procedures of the department.
     
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
 
  • Knowledge of, or ability to learn, applicable Town, state and Federal statutes, rules, ordinances, codes, regulations and other governing Police records management.
  • Knowledge of, or ability to learn, Town and Department policies and procedures.
  • Knowledge of, or ability to learn, law enforcement related terminology, acronyms, codes and abbreviations typically appearing in verbal and written communications.
  • Knowledge of personal computer hardware, software and data entry methods.
  • Skill in compiling and maintaining complex and extensive records.
  • Skill in assessing and prioritizing multiple tasks, projects and demands.
  • Ability to communicate effectively both verbally and in written communication.
  • Ability to establish and maintain effective working relationships.
  • Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
  • Ability to type efficiently and accurately while listening attentively to audio.
  • Ability to follow verbal and written instructions.

MINIMUM QUALIFICATIONS

  • A High School diploma or GED.
  • One (1) year experience in a law enforcement or administrative setting, or three (3) years’ of general office experience with concentration on filing and records management.
  • Must obtain Level B Terminal Operator Certification within six (6) months of hire.
  • An equivalent combination of education and experience may be considered.
  • Successfully complete background investigation.

ENVIRONMENTAL FACTORS AND WORKING CONDITIONS

  • Work is performed in an indoor environment.
  • Regular, daily attendance is an essential function for this position and be willing to work overtime as required.

We are not taking applications for this position at this time. 

 

 

 

Back to top